Apex builds the unsexy back-office work that decides whether a lead becomes a $4,000-a-year patient or a bounced opportunity. Lead follow-up. Reminders. Reactivation. Reviews. Done for you in 7 days.
Every clinic owner we talk to is leaking revenue in the same three places. None of it is a staff problem. All of it is a systems problem.
Every system is built specifically for your clinic's workflow. Not a generic template. Plugs into Jane App, Mindbody, Vagaro, Zenoti, GlossGenius, or any booking system.
The moment someone fills out your form or DMs you, they get a personalised SMS + email reply within 60 seconds. 24/7.
Automated SMS + email at 24 hours and 2 hours before every appointment. No-shows drop. Revenue protected.
Patients who haven't visited in 90, 180, or 365 days automatically get a targeted message that brings them back.
24 hours after every visit, patients get a gentle nudge to leave a review. Your Google rating goes up on autopilot.
Built in days, not months. No retainer required for the Basic build. Pay once, own the system.
For ongoing monitoring, optimisation, and updates after delivery: $1,200/month retainer (optional).
Apex is built for clinic owners who don't have time for a sales process. Everything happens async.
Five minutes walking us through your current patient follow-up process. That's the entire onboarding.
Within 5-10 days (depending on package) we send you a working system with a 3-minute walkthrough Loom. You approve 3 example replies before anything goes live.
System runs automatically. Your team gets a dashboard to see every lead and reply. One-click pause if anything looks off.
$1,200/month for ongoing monitoring, optimisation, and new automation modules as your clinic grows. Cancel anytime, no contract.
Send us a short voice note or Loom of your current patient follow-up process and we'll get back within 24 hours with a recommended package.
Email hello@apexhq.agency →